Privacy Policy

1. Information We Collect

Account Information

When you create or access a PayrollPro account, we may collect information such as your name, email address, password information, and phone number where applicable.

If you choose to sign in using Google, we may receive information made available through the Google authentication process, such as your name and email address.

Employee Information

Authorized users may enter information about employees they manage, including:

• Employee names
• Phone numbers
• Task records
• Task completion information
• Payroll information
• Payment history
• Employee advances

Task and Payroll Information

PayrollPro may store task and payroll information including task descriptions, quantities, items, labor costs, payroll periods, payment amounts, advances, payment status, and payment history.

2. How We Use Information

Information may be used to:

• Create and manage user accounts
• Authenticate users
• Assign tasks to employees
• Record completed work
• Calculate payroll
• Track employee advances
• Maintain payment history
• Send task-related notifications where enabled
• Prevent duplicate payroll payments
• Maintain application security
• Troubleshoot and improve the service

3. Google Sign-In

PayrollPro may provide Google authentication as an alternative method of signing in.

If you choose Google Sign-In, information made available through Google's authentication process may be used to authenticate and associate your account with PayrollPro.

Your use of Google services is also subject to Google's applicable terms and privacy policies.

4. Employee Data and User Responsibility

PayrollPro is a management tool. Organizations and authorized users are responsible for employee information they enter into the system.

Users should:

• Only collect information reasonably necessary for their business.
• Keep employee information accurate and up to date.
• Limit access to authorized personnel.
• Avoid entering unnecessary sensitive information.
• Handle employee information in accordance with applicable law.

5. Data Security

We take reasonable technical and organizational measures to protect information stored within PayrollPro.

Security measures may include:

• Password hashing
• Authenticated sessions
• Access controls
• User-specific data separation
• Secure transmission where HTTPS is enabled
• Database access controls

However, no internet-based application or electronic storage system can guarantee absolute security.

6. Data Sharing

We do not sell employee or payroll information.

Information may be processed or shared where reasonably necessary to provide the service, including authentication, hosting, messaging, security, legal compliance, or other services required to operate PayrollPro.

7. Data Retention

Account, employee, task, payroll, advance, and payment information may be retained for as long as reasonably necessary to provide the service and maintain appropriate business, accounting, security, or legal records.

Organizations using PayrollPro should establish appropriate retention periods for employee and payroll records in accordance with applicable laws and business requirements.

8. Your Rights

Depending on applicable law, individuals may have rights concerning their personal information, including the right to:

• Request access to personal information
• Request correction of inaccurate information
• Request deletion where legally applicable
• Object to certain processing
• Request information about data processing
• Make a complaint concerning personal information

Where PayrollPro is used by an organization to manage employees, requests concerning employee records may need to be directed to that organization.

9. Kenya Data Protection

Where applicable, PayrollPro and organizations using the platform should handle personal data in accordance with applicable Kenyan data protection requirements, including the Data Protection Act, 2019, and related regulations.

10. Children's Information

PayrollPro is intended for business and organizational use and is not designed for children. Users should not intentionally enter unnecessary information relating to children into the platform.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to the application, legal requirements, security practices, or business operations.

12. Contact

If you have questions about this Privacy Policy, data protection, or information stored in PayrollPro, please contact the organization or administrator responsible for your PayrollPro account.